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Dynamics 365 Marketing approaches responsible AI with intention

At Microsoft Ignite, Microsoft Dynamics 365 Marketing announced a range of new AI features. We strongly believe in the power of AI to help businesses and their customers grow. We also recognize that these new technologies have the potential for misuse and harm. That’s why in Dynamics 365 Marketing, we are taking an intentional and…

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At Microsoft Ignite, Microsoft Dynamics 365 Marketing announced a range of new AI features. We strongly believe in the power of AI to help businesses and their customers grow. We also recognize that these new technologies have the potential for misuse and harm.

That’s why in Dynamics 365 Marketing, we are taking an intentional and rigorous approach to upholding Microsoft’s responsible AI principles. AI requires scrutiny, thoughtfulness, and research to first understand potential impacts on people and society, and then seek solutions that mitigate harm.

As Satya Nadella says, Microsoft runs on trust. And trust must be earned in the short term as well as the long term. In Dynamics 365 Marketing, we see responsible AI as an opportunity to demonstrate trustworthiness as well as a path for innovation—a way to minimize harm and expand our capacity to provide useful and delightful experiences for our customers and their customers.

Let’s take a closer look at some of the work we’re doing on a new AI feature called Content ideas.

What is Content ideas and how does it work?

The Content ideas feature in Dynamics 365 Marketing helps marketers get inspiration for emails and create their best content faster. Marketers can type in a few key points, and Content ideas will generate original content based on those key points. Under the hood, Content ideas also references the customer’s past marketing emails so it can generate ideas that are similar in tone, structure, and style. This is a powerful advancement I’m very excited about, where marketers never have to start from a blank slate when writing content.

The AI technology behind this feature is a large language model called GPT-3, developed by OpenAI and currently available in an invite-only preview as part of Microsoft’s Azure OpenAI Service as well as through OpenAI’s API. GPT-3 can perform a wide range of natural language tasks, including summarizing text, analyzing text for sentiment, and—as it’s applied in Content ideas—generating original text that looks like a human wrote it. GPT-3 is one of the leading examples of the type of AI model the industry is moving toward, rapidly accelerating AI capabilities that bring value to customers.

But large language models such as GPT-3 come with risks, including generating content that isn’t factual or content that reflects the biases of the dataset used for training—which, in the case of GPT-3, was approximately 45TB of text from the internet. To mitigate such risks, OpenAI and Microsoft are committed to helping customers identify potential safety issues that could arise from using GPT-3 and providing best practices for safety. And at Microsoft, as we incorporate these kinds of technologies into our products, we’re also investing deep thought into how risks might show up for our customers in our specific scenarios, and how we can address those challenges.

Here, we’ll zoom in on one area we’re looking at closely for Content ideas: the user experience (UX).

UX questions for a responsible AI approach

Dynamics 365 Marketing has focused on human-centered research to deeply understand the needs and aspirations of marketing content creators, as well as explorations in UI design and data science, to translate responsible AI principles into a powerful UX that elevates and empowers human expertise.

As Charles Lamanna, Corporate Vice President of our Business Applications and Platform says, “An emerging technology like GPT-3 is such an exciting breakthrough in innovation. I’m proud of products like Dynamics 365 Marketing, where teams are working across engineering and design to intentionally think about how we responsibly bring AI to our customers.”

Early research leads us to these key questions:

1. How might we build transparency around how Content ideas works, so people can use the feature to meet their specific needs?

Setting clear expectations about Content ideas’ capabilities and limitations is essential, both to help people achieve their goals and to prevent people from using it in a way that isn’t intended. The more people understand how GPT-3 uses their key points to generate original content, the easier it is for them to craft key points that will get them helpful suggestions. In the current UX for Content ideas, we offer a “Learn more” panel from multiple points during onboarding. This panel is structured similar to a FAQ, addressing top questions about what the feature does and how the technology works. We’re also using design principles such as progressive disclosure to give people relevant information at just the moment they need it. For example, after marketers have submitted their key points and are waiting for Content ideas to generate suggestions, the loading screen sets expectations around potentially seeing unexpected results and offers tips for what to do next if none of the suggestions are a good fit. We’re continuing to explore ways to help people better understand how their choices affect the system outputs.

2. Once people understand how the technology works, how might we give people more control over the system?

A foundational pillar in human-AI collaboration is making sure people have meaningful oversight and control. The right amount of control helps people make the system work for their goals and context, and helps them build confidence in the system. With Content ideas, we want to empower content creators’ expertise and give them the right levers and buttons so they can use the system in ways that work for them, while automating parts of the process that don’t require human judgment. For example, we frame the feature as a brainstorming and writing partner, rather than a magical tool that does all the writing for you. In the end, the author is in charge—Content ideas makes suggestions that they can choose to use, edit, or ignore. Our research has also shown that content creators want more granular control over generated suggestions, such as being able to copy and paste smaller sections from different suggestions, and the ability to instruct the system on additional attributes such as audience and tone. We’re exploring how to integrate these potential interactions and others along these lines.

3. Once people understand how the technology works and how they can influence it, how might we help them understand their accountability and feel confident about their responsibility for the final content?

Large pre-trained language models like GPT-3 are general purpose and don’t always produce perfectly accurate results, particularly for tasks that require specific knowledge like the latest pricing data for a product. This means that even with detailed key points to start with, Content ideas might include color variations, prices, or sale dates that could look realistic but might not be correct. We want to make sure content creators feel confident in their responsibility as final owners of the content, making sure they have robust opportunities throughout the experience to check for accuracy and edit as appropriate. Additionally, in our “Learn more” panel, we directly answer the question, “Can I use the suggestions word for word?” (The short answer: Yes, as long as you review carefully for accuracy and appropriateness.) As we move forward, we’re exploring ideas such as a reminder to check for accuracy before someone adds a suggestion to their draft, or a feature to flag details that might benefit from a close read.

4. How might we measure the success of our UX to capture how well we are building trust, supporting creativity, and empowering user confidence in using Content ideas to meet their goals?

Success in UX is often measured by things like: Were we able to help someone accomplish a task more quickly? Was the task done at a higher quality? And are people satisfied with the result? Content ideas invites us to consider additional ways in which people might have a successful experience. For example, since the feature can offer a range of possible ideas for a content creator to consider, if someone is looking for multiple avenues of inspiration, creativity might look like generating many ideas and then building new ideas from there—rather than copying and pasting a single idea. In our research for Content ideas, we’re considering how to qualitatively assess people’s experiences—such as how much they felt that the feature helped them become more creative, and how confident they were over having control over the final text—so that we have a more holistic understanding of where we can improve the experience to support a range of user goals. We’re also exploring ways of gathering feedback in the UI to help us understand the usefulness of generated ideas.

These are hard questions, and we don’t have all the answers yet. But we are committed to developing solutions that minimize harm and empower human expertise, while always providing our customers and our users an amazing experience. Ultimately the goal is to build high-quality experiences that establish appropriate trust, bringing sustainable value to people and businesses. We’re educating ourselves and trying to learn quickly so that we can achieve this vision for our future and yours. I’m proud that Content ideas is one of many areas Microsoft is looking at when it comes to responsibly implementing AI technologies like GPT-3, such as the recently launched Ten Guidelines for Product Leaders to Implement AI Responsibly and the new responsible AI dashboard.

Learn more

Content ideas is available in preview as of October 2021. Learn about this and other new AI-powered capabilities and more in the 2021 release wave 2 for Dynamics 365 Marketing.

And to learn more about how your organization can elevate your customer experiences, visit the Dynamics 365 Marketing webpage and sign up for a free Dynamics 365 Marketing trial to explore real-time customer journey orchestration and the other rich capabilities offered in Dynamics 365 Marketing.

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Facebook: Giving Senior Dogs Loving Homes

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Celebrating many identities within a global community of impact: An Asian and Pacific Islander Heritage Month conversation

Srinivas Prasad Sugasani: It’s such fun to connect with you on Asian and Pacific Islander Heritage Month. As Asians and Pacific Islanders, I feel that we have so much to celebrate. At the same time, as we think about some of the events and realities that we have navigated recently, I’m curious from your perspective,…

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Srinivas Prasad Sugasani: It’s such fun to connect with you on Asian and Pacific Islander Heritage Month. As Asians and Pacific Islanders, I feel that we have so much to celebrate. At the same time, as we think about some of the events and realities that we have navigated recently, I’m curious from your perspective, Jane, what do you feel is different about this past year?

Jane Hesmondhalgh: We’ve continued on our journey of working to create an inclusive culture at Microsoft. And there is still a gap between our aspired culture and everyone’s lived experiences today. For some, that gap may be small; for others it may be larger. But the fact that at Microsoft we have this value system we’re aspiring to is, I think, very much aligned to the Asian and Pacific Islander communities.

We’re consistently working toward respect, accountability and high integrity at Microsoft. I would say that our continued work to make progress is not so much different this year, but that we’re focusing even more effort on it.

Unfortunately, this past year we have seen the continued trend of acts of hate toward Asians globally. But the fact that Microsoft is strongly supporting the community in the face of those is super critical for the community. And that much-needed support is not a one-time event where we say something and then we’re on to the next thing. It’s the ongoing recognition that acts against violence, injustice and inequities across the world are unacceptable.

SPS: That’s right. We’ve also been focused on community education in the wake of this alarming rise in acts of hate and violence — how the community can leverage safety practices, and how can we work with the local government communities to increase safety.

JH: Our Inclusion Council has also been really engaged in these discussions. Other examples of sustained commitment to the community include the events we’ve done to engage with external experts in ongoing learning such as Microsoft Include, and of course the support of our Asians at Microsoft Employee Resources Group (ERG). I have heard from the community specifically that one of the most powerful things they’ve attended this year are our community calls, where people have had the opportunity to talk through how they’re feeling with others who may have experienced similar things.

SPS: Based on what we heard from our community, we’ve also been increasingly focused on how we strengthen and support the advancement of the ERG and its members at the company. I am really proud of how we’ve been working with outside experts on leadership development across the company, all the way from entry-level employees to the most senior in the company. This is the kind of year-round investment that is directly benefiting the community.

JH: I’m so passionate about this piece — the leadership education for Asians and Pacific Islanders. When I started as the sponsor for the Asians ERG, that was the No. 1 feedback, that the community wanted unique and tailored leadership education.

As we know, there are 4.7 billion people in this broad community across the world. Asians and Pacific Islanders make up 60% of the world population. That really strikes me. Because within that, there are so many different perspectives. So, a question for you is, how do we ensure that different types of conversations and perspectives from the entire community are brought in?

SPS: As you said — 60% of the global population! And we are trying to represent diversity within the community at that scale. It’s actually one of our strategic pillars in our ERG — including all community members. I think we’re doing a really good job with that. The leadership team has ensured that we include many voices, and as a result of that diversity of thought, we’ve seen new steps and actions being taken. For example, we had an Asians ERG art exhibition. We had a day of remembrance where people could talk about their practices, cultures, ancestors. We had a stand-up comedy event. And we’ve focused specifically on women inventors. Those are just a few examples.

So, focusing on the many dimensions of identity within our global community ensures that we can all share our experiences and learn from each other.

JH: This leads me to reflect on the word “community” and what does that mean? With a global team located all over the world, how do we bring everybody together in a sense of community? At Microsoft the community is a combination of people, cultures and beliefs. So, I think that community piece is our connection to the history across the Asia Pacific region. Within this vast land mass, we can appreciate and understand the differences and uniqueness of the people in the sub-communities and societies. We talked earlier about Microsoft’s culture and values. I think one thing that helps us is that Asian values around integrity and respect are very similar to the company’s. And then of course we go beyond respect to actually celebrating our cultures. Each of our ERG chapters and groups, each culture, is a contribution that is valuable to the world.

And these values are actually critical for the work ahead, right? This year, next year and beyond, we want to tackle the biggest problems that divide us as a society. And we’ve got that microcosm of society within our Asian and Pacific Islander community. We can play a huge role in landing the mindset of interconnectivity and learning both within and outside the company. Each person must be committed to driving positive change, be more intentionally inclusive in the workplace and build our empathy. With this, we can build momentum to meet the challenges of the world.

SPS: Well said Jane. As you’re speaking, I’m thinking about my own personal journey as well. Part of my life I lived on a farm in a small village. I experienced a community there where everybody looked like me, spoke like me with a very similar kind of language. When I lived in various cities, that was the first time I’d experienced people looking like me but speaking different dialects.

And then when I started working on a multinational level, I encountered people who had such a range of cultural differences from me. What I’ve learned is whether it is living in a village, in a small community or at the global level, human values remain the same. I’ve realized more recently that as things become more complex, more turbulent, and we do not know what future will hold, the constant is the values that we all stand for. And that is true across the Asian and Pacific Islander communities, and all across Microsoft and our nine ERGs and many dimensions of identities.

JH: You know, I never thought about it in this way but because you shared a little bit about your own background, I’ll share something about when we moved from the U.S. back to the U.K. In his new school, my son felt left out, and suddenly struggled with questions around “I am British, but do they think I am American or Chinese?” He didn’t feel that sense of belonging, and all these new questions of identity came up which he held to himself. Things did get better, but it reminds me that it’s all of our responsibility to help each other understand that while people are different, everybody has something to offer. People need to feel like they’re valued and that they can contribute without being judged.

SPS: It is so true. Thank you for sharing that. Are there any misperceptions about the Asian and Pacific Islander community that you would like to address?

JH: I’ve heard people say things like, gosh Asians are good at math and science, and they have an easier entry to STEM fields and occupations. I don’t know that I would ever categorize it as easier or not easier. There are many Asians who are not good at math and science, right? It’s a generalization, and there are a lot of these.

Another misconception is that because the Asian population is large, there are a lot of Asian leaders. But actually, the statistics have shown that we’re the least likely of all racial groups to become managers and executives. We need more role models and pathways to that senior level, which is where those development efforts we spoke about earlier come in. And of course, some other misconceptions came up during the pandemic around Chinese people.

So again, what combats these types of misconceptions and harmful stereotypes is learning and building our understanding and empathy for one another.

SPS: I absolutely agree. We will continue this work with the Microsoft communities and our leadership. I look forward to the impact we will make in the coming year. Thank you so much, Jane, for the chance to have this conversation. I look forward to our celebrations and recognition this month!

JH: Thank you, Srinivas! Happy Asian and Pacific Islander Heritage Month!

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3 ways to turn your field service operation into a revenue-generating machine

For decades, companies have relied on skilled technicians to repair equipment and engage with customers in the field. While these technicians were often the only representation that the customer would see, their skills, processes, and systems were seldom seen as critical aspects of the company’s revenue cycle. Until recently, many field technicians or field service…

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For decades, companies have relied on skilled technicians to repair equipment and engage with customers in the field. While these technicians were often the only representation that the customer would see, their skills, processes, and systems were seldom seen as critical aspects of the company’s revenue cycle. Until recently, many field technicians or field service teams were merely thought of as necessary cost centers. But like other parts of the organization, even the cost centers must learn to innovate and discover additional revenuegenerating opportunities.

Field service is the process of organizing and managing work tasks that need to be completed at a particular location, usually a customer site. The field service process often includes many variables and can be quite complex. It encompasses dispatching, scheduling, skills matching, and route optimization, to name a few. Many people have been in a situation where they’re expected to wait all day for a technician because they’ve been given a broad arrival window time between the hours of 8 AM and 4 PM. Well, that’s field service—albeit, a rather inefficient model.

As the field service domain evolves, companies are learning their inefficiencies in the field can quickly cost them revenue as customer satisfaction is negatively impacted and the lifetime value of their customers decreases. And while companies across all industries are realizing the extended costs of inefficient field service operations, those that are innovative have begun to understand how to also leverage field service to generate more revenue. Cost reductions by becoming more efficient can be great, but reducing costs while increasing revenue is pure gold.

Here are three ways to drive revenue through your field service operations and how Microsoft Dynamics 365 Field Service can help create efficiencies.

1. Lead generation

This may sound odd primarily because lead generation has always been a staple of marketing and sales operations. But who else gets to know your customers better than your field technicians? Here’s a quick personal story:

After a recent move, I called several internet service providers. For starters, I selected the provider that could deliver service in the least amount of time. Upon arrival, the technician asked about other services, particularly mobile phone service. Since I had a different mobile phone carrier, he said they have specials and asked if I would be interested in hearing them. Shortly after confirming my interest and completing my internet installation, a field salesperson knocked on my door and converted me over to their mobile plan. A lead generated and a sale transacted—all originating from the field technician’s simple question.

Field technicians are skilled workers that often have a series of tasks needed to complete the service. By simply including a question or by noting a specific item on their task list, a Microsoft Power Automate flow can be triggered to automatically create a lead and route it to the sales team. This creates a qualified lead for the sales team and a cross-sell revenue opportunity for the company.

2. Expanding business units: Field Service-as-a-Service

To truly turn your field service operations into a revenue generator, the current operation must become efficient. Efficiency requires innovation; that is, innovation of processes, system platforms, and people. When it comes to field service operations, it’s safe to say not all organizations innovate at the same pace and some prefer not to innovate at all. This is where your innovation and efficiencies can become a revenue-generating asset.  

For example, a large healthcare facilities provider began as a facilities management operation. They provided facilities management services to the vast and growing network of healthcare providers. Continuing to innovate and drive efficiencies with Dynamics 365 Field Service, the healthcare facilities provider quickly recognized the value they could bring to other healthcare provider networks and began offering their services to other hospitals. By leveraging their efficiencies, they were able to provide great value to more than 160 hospitals which allows their customers to create better patient experiences. The healthcare facilities provider is a great example of how field service efficiencies were used to create a revenue-generating business unit.

3. Connected Field Service: leverage data

Connected Field Service leverages IoT data collected from device sensors and integrates with Dynamics 365 Field Service to create a new revenue-generating service model. Connected Field Service allows organizations to graduate from the traditional break-fix service model to a proactive and predictive service model. This shift creates opportunities for organizations to market and sell new service offerings that yield greater revenue and increase margin.

A connected field service example is a Pacific Northwest mechanical contractor company. The organization specializes in developing energy-efficient buildings. However, by capturing the data from IoT sensors, their connected field service solution enables them to offer post-construction optimization services. IoT sensors capture a building’s energy levels and proactively dispatches a service technician prior to failure—thus, ensuring operational efficiency within their customers’ facilities. Building on their efficiencies, they can conserve and reduce travel costs by performing remote inspections and service with Dynamics 365 Remote Assist. Such efficiency creates opportunities to sell more advanced support offerings thereby increasing revenue and profitability.

Learn more about Dynamics 365 Field Service

The good news is that becoming more efficient in field service operations can be extremely valuable to your organization. The better news is that through innovation, field service operations can even be transformed into a revenue-generating machine.

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